Travel Authorization Request

Travel Authorization Request

Please complete each of the fields below. If you are unsure of how to complete a field, please enter N/A or contact Adam Dzedzy at adzedzy@cop.ufl.edu.
  • Please list the project number or chartfield information to be used for expense reimbursement/payment. If department funds are being requested, please mark the checkbox in the item below.
  • Please list the name of the event which you are attending.
  • Please provide a short description of what you will be doing at the event.
  • If available, please enter the URL to the registration form. Please upload a copy of the form below if it is not available online.
  • Accepted file types: jpg, jpeg, pdf, png, html.
  • Expense Estimates

    Please indicate PCard expenses with a "P" after the dollar amount.
  • Please list the type of expense (airfare, rental car, mileage for travel in personal vehicle, etc.) and provide an estimate
  • If applicable, please list the type of expense (taxi/shuttle fare, baggage fees, tips, etc.) and provide an estimate
  • Meals Expense Estimate will be calculated based on Travel Dates less any specified Meals provide by Conference, etc.

    **Registration Fees – University employees are frequently required to pre-register for conferences and workshops. Prepayment for registration fees may be done with a University of Florida purchasing card, by personal funds or the department may request an unencumbered voucher payment through Accounts Payable. Whether registration fees are paid by prepayment or paid at the conference or workshop, the registration form and/or conference brochure stating the amount of the registration and what is included (meals, lodging, etc.) must accompany a properly completed Travel Expense Report. The method of payment used to pay the registration fees must be clearly communicated within the Travel Expense Report. All travelers who attend a conference, convention, workshop, seminar or meetings requiring a registration fee are required to submit a copy of the agenda with the Travel Expense Report.